BRIEF ON THE DEPARTMENT OF HUMAN RESOURCE MANAGEMENT (HRM)

Mandate / Responsibilities: 

1.      Recruitment / Staffing; 
2.      Employee Performance Management  & Career Progression; 
3.      Employee compensation and benefits; 
4.      Training and Capacity Development; 
5.      Employees Welfare and Safety; and 
6.       Defining/designing works and policies.

Administrative/Governance Structure:
The Human Resource Management has two divisions headed by Deputy Directors and one Unit headed by an Assistant Director namely:
i.    Appointment, Promotion and Discipline (APD) Division
ii.    Staff Welfare & Training (SW&T) Division
iii.    Field Office Coordination Unit 
a.    Appointment, Promotion & Discipline Division:
The Appointment, Promotion and Discipline Division in the Department is responsible for the following:
a.    All matters relating to the appointment of staff and deployment of staff within the Ministry.
b.    Coordinate the Implementation of Performance Management System (PMS).
c.    Ensure compliance with the Integrated Payroll and Personnel Information System (IPPIS) process especially in terms of updating all employees’ payroll records as well as the enrolment process.
d.    Providing the Secretariat for the Senior and Junior Staff Committees, Top Management meeting, Senior Management meeting, as well as other meetings as may be directed.
e.    Preparation of Annual Manpower Budget analysis of the Ministry.
f.    Handling of all matters relating to promotion, upgrading and conversion of all categories of staff in the Ministry. 
g.    Raising of Variation Advice for both pool and non-pool officers of the Ministry in respect of promotion, advancement, upgrading and conversion, as well as for newly employed staff.
h.    Handling of all disciplinary matters of officers in the Ministry
i.    Liaising with the Service-Wide Offices, Federal Civil Service Commission, Bureau of Public Service Reforms and Federal Character Commission on personnel and administrative matters, as well as those concerning staff in the Directorate Level in the Ministry.
j.    All matters relating to personnel information and compensation. 
k.    Processing of all leave matters and absence management.
l.    Preparation and updating of Staff Nominal Roll.
m.    Process the Migration of officers posted to the Ministry from other Pool offices.
n.    Processing of Records of emolument.
o.    Processing of Officer’s Record of Service.
p.    Maintenance of the Open and Confidential Registries for the Ministry in line with service-wide best practices.
q.    Coordinating the activities of NYSC members deployed to the Ministry.

b.    Staff Welfare & Training Division:
The Staff Welfare and Training Division perform the under-listed functions:
(i)    Conduct of Top Management Retreat;
(ii)    Handling all training matters in the Ministry;
(iii)    Processing of all claims due to staff i.e 1st 28 days, Repatriation, Overtime allowance, Responsibility allowance, death benefits etc.
(iv)    Coordinating the Ministry’s Sports club and Sporting activities;
(v)    Coordinate the activities of Office Management Unit;
(vi)    Processing of pension matters;
(vii)    Stores Administration;
(viii)    Overseeing the affairs of staff canteen;
(ix)    Overseeing the affairs of Ministry’s Staff Clinic;
(x)    Handling all Union and Industrial relations Matters;
(xi)    Handling of Sanitation matters;
(xii)    Handling of National Health Insurance Scheme (NHIS) matters for the entire Ministry’s Staff; 
(xiii)    Issuance of Staff Identity Card;
(xiv)    Issuance of Introduction Letters in respect of Staff of the Ministry.
(xv)    Coordinating the activities of students on Industrial Training (SIWES).

c.    Field Offices Coordination Branch

    (i)    Coordinates activities of State Field Offices
    (ii)    Compilation of Monthly/Quarterly reports
    (iii)    Inspection/Monitoring of states Field offices on quarterly basis

Apr

11

2015

ORGANOGRAM OF THE DEPARTMENT OF HUMAN RESOURCE MANAGEMENT